In this privacy statement, we wish to explain what personal information we collect and record from you, at what time and for what purposes. We also clearly show you to whom we provide your data and who we allow to process it. In addition, we explain your rights and obligations and who you can contact about these. Please read it carefully.
Covebo Group is a holding of multiple companies within Europe that works hard every day to help people find work. We deploy temporary workers, help ordinary workers and self-employed persons to find work, recruit and select, and try every day to deliver the best service we can to our candidates, temporary workers, our own staff, the self-employed and clients.
Our range of services is offered and carried out by Covebo Group and all its affiliated companies (at the end of this privacy statement, you will find an overview of the affiliated enterprises). Covebo Group is located in Nijkerk, Ambachtsstraat 13, 3861 RH Nederland and registered in the Chamber of Commerce under number 63558939.
We collect and process personal data that is necessary for providing our services. You may provide this voluntarily but there is some data that we are legally obliged to collect and process. We use this data to improve our service, to ensure that our service matches your wishes and expectations and in order to fulfil the expectations or obligations that we have in relation to our clients, suppliers or other third parties.
When you come to us, we begin to collect your data almost immediately. This may be because you visit our website, register yourself, contact one of our branches or even make a personal visit to a branch. We may also find you on a public website where you have placed your data and this leads us to think you could be interested in one of our services.
You can register with us in various ways. This can happen via one of our websites, or on the telephone or at our office. You can register directly on the following websites:
In addition to our own websites, we also place vacancies on job sites. If you respond to one of our vacancies, then we will also process your data.
In connection with registration, we process the following data:
As soon as you are going to work for us or do actually work for us, we will process the following data:
If you are our contact person for customers, clients or other business relationships, then we process the following data from you:
We use your data in order to offer you our services in the fields of work and HR. These services include recruitment and selection, job brokerage, temporary employment, secondment, payroll working, salary administration, HR-related matters and personal guidance and development.
Your data is processed to:
If you originate from abroad and come to work for us, then in addition to the above we can offer supplementary services where we process your data. In this case we process data to:
We handle your data carefully and confidentially. To be able to offer you our services, your data is made accessible to our employees. We can assure you that access to your data is available only to those employees who need it for their work and for providing our services to you or fulfilling an agreement.
When providing data about you to third parties, we will limit this to the minimum possible or to the statutory requirement.
In negotiating work for you, we will share your data with relevant clients and/or companies where we think you could be of added value.
If you are employed in our organisation or on assignment from us at one of our clients, we have statutory obligations with regard to complying with the agreement and carrying out salary administration. We will therefore supply your data to the following organisations or public bodies: tax authorities, pension funds and, if applicable, creditors.
During the management of absence, an occupational health service may be engaged and, if applicable, also an occupational health doctor. The statutory obligation for follow-up and guidance means that we will provide any of your data that is relevant for this to happen. If necessary, we will also send your data to the UWV (Employee Insurance Agency), for example when you cease employment during absence.
To fulfil our obligations as an organisation and monitor and guarantee the quality of our organisation, we regularly have inspections carried out by accredited auditors and accountants. For the benefit of these inspections, your data will be provided but only for the purpose of ensuring our quality and maintaining our business operations at a high level.
If you originate from abroad and we offer and supply other services to you, then we will also supply your data to third parties. This only applies to those services that we additionally offer you and for which you give us your explicit permission. Examples are the provision of accommodation, insurances and transport facilities.
For personal development in the form of personal guidance, courses and/or training, we will supply your data to training providers and companies that work on your development and training on our behalf.
The Effect business has outsourced salary administration and the management of temporary employment contracts, that is the formal employership, to a payroll organisation. In order to correctly manage your salary and make you available to Effect clients, your data is supplied to this payroll organisation. You will be informed about this in advance.
Finally, it can happen, though rarely, that we have to release your data. This could be due to a legal order or to comply with some other compelling statutory or regulatory requirement. We will do our best to inform you about this in time, unless we are not allowed to do that for legal reasons.
We will retain your data for as long as you wish to make use of our services. We also have statutory and regulatory obligations in regard to retention of data. This includes the provision of evidence and/or possible claims that may relate to the present and the past.
Where we have no reason from a statutory or regulatory perspective, we will ask for your explicit voluntary permission. You can, of course, withdraw this permission whenever you no longer wish to use our services. See also “contact details” for extra information or for withdrawing your permission.
Your data will not be used for any other purposes than those indicated in this privacy statement. We have developed security measures that have been implemented at both organisational and technical level to prevent the destruction, loss, forgery, modification, unauthorised access or disclosure to third parties of your personal data. In no event, can Covebo be held liable for the processing of your personal data by a third party. If we pass your data to a third party, then we will ensure that they are bound to the same rules as us.
In connection with the processing of personal data, you have certain rights as a person.
You may inspect and, if necessary, correct your data at any time. You can inspect and also change most data via your portal.
You are completely free to share as much as you wish. In addition, you also have the right to not provide certain data, or to request that we rectify, supplement or erase your data. If you want your data to be erased, that will affect the services that we can provide for you. Some services might be lost as a result. Additionally, a request for erasure is only possible if we have no legal obligation to retain this data. We can of course restrict access to your data for our employees and third parties.
You can always request us to not process your data in connection with a serious and legitimate reason. Depending on whether there is a legal basis for the processing, we will assess your objection and carry it out whenever possible. If you wish to object about direct marketing, you do not need a reason for this and can do so at any time.
You have the right to receive the personal data that we have processed for you in a structured, conventional and machine-readable form and/or then to transfer it to another controller.
You can withdraw all the processing that has been done on the basis of your previously given permission at any time. Be aware that in some cases this may affect the services that we can offer you.
For questions, remarks and/or complaints about the privacy statement or the exercising of one of your rights, you can always contact us. You can, of course, get in touch with your contact person in the business. In addition, you can contact us via email: firstname.lastname@example.org or by post: Ambachtsstraat 13, 3861RH Nijkerk referencing Privacy Statement.
The group consists of multiple businesses, both in the Netherlands and abroad.